Medical Specialty Clinic looking to hire an Administrator to lead a busy and dynamic independent private practice.
The Practice Administrator is accountable for the overall management, supervision and development of the physician practice and ambulatory operations, while assuring the efficiency and stability of the clinical operations in all areas.
Leads, supervises and coordinates overall operational and administrative functions to ensure maximum efficiency, high quality patient experiences, and compliance with appropriate regulatory policies. Collaborates with physician, office manager and other management to ensure all operational goals are being achieved. Administrator will report to the physician owner of the practice.
Previous experience with an independent private practice is strongly preferred.
Management of Monthly, Quarterly and Annual Financial Reports and communication with CPA firm for timely and accurate payment of taxes.
Knowledge and ongoing management of contracts for employment, leasing and equipment purchases as well as Insurance Payor contracts.
Oversees protocols and systems to enable efficient and accurate patient encounters to improve the medical office’s effectiveness and the quality of patient outcomes.
Establishes and maintains effective working relationships with employees, providers, third-party payers, patients, and the public.
Develops organizational strategic plans based upon identified needs of patients. Assesses market trends and local needs and guides the development of services.
Works within scope to ensure equipment and facilities are safe and clean, medical equipment is operating properly, and the environment of care is adequate. Complies and enforces all HIPAA and information security policies and procedures and reports all suspected cases of breaches of security and confidentiality.
Budget preparation by forecasting revenues and expenses. Evaluates budgetary variances and recommends a plan of action to correct unfavorable variances, balance the budget and achieve organizational objectives.
Controls operating expenses.
Assists in the hiring and general orientation of staff; provides work direction, assigns schedules, and manages appropriate staffing levels. Monitors and evaluates performance, and recommends personnel actions.
Responsible for revenue cycle management.
Provides guidance for growth and expansion to additional locations and assists in recruitment of additional Providers.
Establishing and maintaining relationships in the medical community for Marketing and business development relationships.
Extensive background working with Payor Contracts, negotiating fee schedules where appropriate.
Responsibilities to include Quickbooks, monthly reconciliations, paying select vendors and credit cards, and reviewing daily patient collections and bank deposits.
Bachelor’s Degree with a minimum 5 years management experience in an ambulatory care setting
Extensive knowledge of the healthcare marketplace, financial analysis, current reimbursement issues, budgets and operational analysis.
Knowledge of clinical office procedures, medical practices and terminology.
Experience with EMR system.
Ability to set priorities among multiple competing objectives, tasks and initiatives.
Excellent verbal and written communication skills.
Strong customer service skills.
Excellent benefits package including Health, Dental, Disability, Life, PTO and 401K including Profit Sharing.
Ideal Candidate will have:
Bachelor’s Degree in Healthcare or Business Administration.
Extensive experience in healthcare management.
Extremely strong work ethic with a focus on multi tasking and attention to detail
Leads by example fostering positive energy, a sense of urgency and a passion for patient satisfaction