We are recruiting for an Onboarding Assistant II to join our Human Resources Department in Louisville, KY.
Respond to inquiries from new employees and leaders via phone and email regarding onboarding processes and documents. Responsible for compliance with applicable laws and regulations as it pertains to new hires. Ensures all new hire paperwork is completed and employees are hired into HRIS (SAP) timely and accurately.
Provides guidance to leaders on processes and procedures related to pre-hire/new hire documents.
Updates Applicant Tracking System (Taleo) to indicate status of onboarding tasks.
Partners with Recruiters and Leaders to ensure all pre-hire/new hire paperwork is completed per Company regulatory guidelines.
Executes all pre-hire compliance related steps to determine hiring criteria within the healthcare field including background checks, drug screens, MVRs, and verification of professional licenses.
Escalates and communicates hiring issues to the appropriate level.
Utilizes system generated reports to ensure tasks are completed prior to new hire start date and/or within regulatory guidelines.
Ensures new hire data is populated accurately in the HRIS (SAP) database.
Creates an electronic personnel file in HRIS (SAP) for all new hires.
Educate co-workers and Recruiters on background check process changes.
Performs other duties as assigned.
High degree of emotional intelligence.
High attention to detail, strong organizational skills and customer focus.
Good verbal and written communication skills.
Strong working knowledge of MS Office and HRIS as well as the Internet.
Ability to manage several tasks simultaneously; set priorities and plan work to meet deadlines.
Ability to identify problems and develop solutions.
Willing to work additional hours to meet work objectives.
Ability to effectively work with co-workers, staff, leaderships, vendors and internal and external customer.
Ability to work with a team to create effective departmental strategies and meet department goals.
Basic knowledge of human resources programs and specific regulations relative to human resources.
Ability to maintain confidentiality at all times.
High School diploma or GED; some college preferred.
Minimum 2 years in an administrative, HR, recruiting, or onboarding capacity.
Will substitute education in lieu of experience.
Depending on a candidate's qualifications, this position may be filled at a different level.
If you are a current Kindred/RehabCare employee Click Here .
Job : Administrative/Clerical/Secretarial Primary Location : KY-Louisville-Human Resource Ops Organization : 4980 - Human Resource Ops Shift : Day