Assist Controller and CFO in carrying out the day-to-day accounting activities with specific emphasis on payroll transactions. Manage all aspects of the payroll system and processes.
Administer all bi-weekly payroll functions including reconciliation related general ledger accounts and quarterly tax Form 941. Prepare journal entries for payroll bank withdrawals, COBRA deposits and tax payments. Prepare check requests for garnishments and tax levies. Prepare the funding transmittal for 403(b) payments. Create spreadsheet using current labor allocations to charge departments for benefit expenses. Prepare journal entries for all payroll costs to include labor, vacation and sick leave accrual, insurance expense, as well as, postage and copier expenses. Calculate retro-pay for staff salary adjustments. Manage the Flexible Spending Account (FSA) to include bank entries, positive pay and check signatures for live checks. Accounts Payable (backup responsibilities): Administer all aspects of the accounts payable/cash disbursement system including recording of invoices, tracking, review, approval and payment. Process employee expense reports in compliance with organization travel policies. Accounts Receivable (backup responsibilities): Process cash receipt batches for membership, A/R and miscellaneous cash receipts. Process membership transfers to eliminate multiple membership numbers. Correspond with members when credit card payments are declined, invalid or unreadable. Performs other duties as assigned: Assisting CFO with budget data entry and preparation of Excel spreadsheets used for expense projections.
Bachelor’s Degree in Finance, Accounting, Business or related field with 3 plus years of accounting experience. Two to three plus years’ experience with payroll processing and tax filling. Knowledge of payroll systems with a background in grants and contracts a plus. Additional work experience in the accounting field may substitute for the educational requirement on a year to year basis. Advanced skills in Excel and Microsoft Office. Experience with Paychex payroll and timekeeping, and Great Plain finance systems strongly preferred. Individual will collaborative and demonstrate initiative and professionalism in their interactions. Individual must be an independent worker as well as operate well within a team. Excellent verbal, written and communication skills required. Attention to detail and strong problem solving skills.
Position is based in downtown DC near several metro stations.
Hours: 35 hours a week, full-time, Mon- Fri. (daytime). Number of openings: 1.
Applicants who meet the requirements and are interested in being considered for this position should upload the following information:
A writing sample;
At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).