We are recruiting for a Senior Administrative Assistant to join our Law Department in Louisville, KY.
Provides administrative support by scheduling appointments, creating agendas, developing and maintaining filing systems, making travel arrangements, preparing and altering communications, including written and visual presentations, screening telephone calls and visitors, processing expense reports, reviewing all mail and noting action items/deadlines, handling routing correspondence.
Reads and routes incoming mail. Prepares outgoing mail and correspondence, including e-mails and faxes.
Composes and types routine correspondence.
Organizes and maintains filing systems for correspondence and other records.
Answers and screens telephone calls and arranges conference calls.
Coordinates schedules and makes appointments for the Department; manages busy Outlook calendars.
Greets scheduled visitors and conducts to appropriate area or individual.
Arranges and coordinates travel schedules and reservations.
Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities and meeting areas.
Makes copies of correspondence or other printed materials.
Orders and maintains supplies, and arranges for equipment maintenance.
Reviews expense accounts and routes for payment.
Responds to communications from upper management, attorneys, or other outside officials.
Advanced computer skills, including Word, Excel and Access and PowerPoint.
Strong interpersonal and organizational skills.
Ability to self-direct and self-pace.
Pays close attention to detail.
Ability to work well with others in a team environment.
Proficient typing skills of 60+ wpm.
Ability to maintain a high level of confidentiality.
High School Diploma or equivalent.
Five years administrative or secretarial experience, preferably in a large corporate environment.
Certified Executive Administrative Professional (CEAP) preferred.
Depending on a candidate's qualifications, this position may be filled at a different level.
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