Administrative Assistant III, Plastic Surgery (Westwood)
UCLA
Application
Details
Posted: 27-Sep-24
Location: Los Angeles, California
Salary: Open
Categories:
Admin / Clerical
Internal Number: 142909173
Description
Under the general supervision of the Practice Manager, Clinical Director and the assigned faculty surgeon or surgeons, the incumbent will provide administrative and scheduling support for the assigned plastic surgery practice(s). Major duties include: coordinating new patient appointments; surgery scheduling, including coordination with co-surgeons from other departments, counseling patients on the scheduling process, and counseling patients on their financial obligations; obtaining pre-certifications /pre- authorizations, answering phone lines and triaging calls, maintaining patient records.
Additional responsibilities include coordination of the practitioner’s clinic schedules, maintenance of academic and clinical calendars; coordination patients in research studies; assistance with professional correspondence; scheduling and coordination of meetings, and lectures; maintenance of curriculum vitae; provide assistance with educational events; coordination of travel and preparation of itineraries.
The Administrative Assistant III must be able to multi-task effectively and execute all tasks assigned by the practitioner(s) and the Division Administrator. The incumbent may be required to travel between multiple clinical locations.
Salary Range: $29.42-$42.14
QualificationsRequired
Skill in analyzing information, problems, situations, practices, and procedures to define the problem, identify relevant concerns or factors, identify patterns, tendencies, formulate logical and objective conclusions, and recognize alternatives and their implications.
Strong written and verbal communication skills.
Ability to work as part of team and establish cooperative working relationships with administrators, physician, peers, and the public.
Skill in speaking with persons of various backgrounds to obtain information
Must be able to multi-task between multiple responsibilities and execute all tasks assigned
The ability to maintain a professional demeanor at all times.
Extensive experience in organizing workflow in order to accomplish established objectives
Experience with varied computer software and hardware including word processing, knowledge of Microsoft Word, Excel, and Access.
Preferred
Familiarity with Care Connect system and clinic scheduling procedures
Demonstrated knowledge of office procedures for Plastic Surgery, including scheduling of appointments.
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.